DPC Bookkeeper Financial Tools

Profit Allocations

Distribute your revenue into accounts based on Profit First principles.

Total Income ($)

$

Materials & Subs ($)

$

Target Percentages

Profit %

Owner Pay %

Tax %

Opex %

Real Revenue

$0

Income - Materials

Profit Acct
$0

Owner Pay
$0

Tax Acct
$0

Opex Acct
$0

💡 DPC Bookkeeper Insight

Make these transfers immediately. By removing profit and tax first, you force your practice to run efficiently on the remaining operating expenses (Opex).

Revenue Goal Builder

Reverse engineer the revenue needed to support your ideal take-home pay.

Desired Monthly Take-Home ($)

$

Monthly Business Expenses ($)

$

Est. Tax Rate (%)

%

Desired Profit Margin (%)

%

Avg. Fee per Patient ($)

$

Required Monthly Revenue
$0
Gross revenue target

Patients Needed

0

At your average fee

💡 DPC Bookkeeper Insight

This calculation ensures you aren't just covering costs, but actually paying yourself and setting aside taxes. This is your "True North" financial metric.

Reasonable Compensation

Estimate a defensible S-Corp salary based on your actual roles and workload.

Net Business Income ($)

$

Role Breakdown

Clinical Duties

Hrs/Wk

Rate ($)

Admin / CEO

Hrs/Wk

Rate ($)

Support / Janitorial

Hrs/Wk

Rate ($)

Blended Reasonable Salary

$0

Based on workload analysis

Distributions (K-1)
$0
Exempt from Self-Employment Tax

Est. Tax Savings

$0

Vs. Sole Proprietorship (15.3% on Distrib)

💡 DPC Bookkeeper Insight

You don't have to pay yourself a doctor's salary for time spent cleaning the office. This "blended rate" approach is a defensible way to lower your W-2 salary and increase tax-efficient distributions.

Profit Analyzer

Deep dive into your Revenue, Expenses, and Net Profit Margins.

Total Monthly Revenue ($)

$

Total Monthly Expenses ($)

$

Active Patients (#)

👤

Net Profit
$0

Profit Margin

0%

Profit Per Patient

$0

Monthly contribution per head

💡 DPC Bookkeeper Insight

A healthy DPC practice typically aims for a profit margin between 30-50% after paying the physician owner a reasonable salary.

Marketing ROI

Calculate the return on your advertising and marketing spend.

Total Campaign Spend ($)

$

Leads Generated (#)

📩

Conversion Rate (%)

%

Est. Annual Patient Value ($)

$

Marketing ROI
0%

New Annual Revenue

$0

New Patients

0

💡 DPC Bookkeeper Insight

Any positive ROI means your marketing is working. DPC practices should aim for at least 300% (3x) ROI to cover churn and operational costs efficiently.

CAC & Funnel Metrics

Analyze Cost Per Acquisition (CPA) and Cost Per Lead (CPL).

Total Marketing Spend ($)

$

Total Leads (#)

📩

New Patients Acquired (#)

👤

CPA (Cost Per Acquisition)
$0
Cost to get 1 patient

CPL (Cost Per Lead)

$0

Funnel Conversion

0%

💡 DPC Bookkeeper Insight

If your CPA is higher than one month's membership fee, your payback period is over 30 days. Ideally, keep CPA under your average monthly fee.

CAPS Analysis

Current Allocation Percentage Strategy.

Real Revenue ($)

$

Actual Profit

Actual Pay

Actual Tax

Actual Opex

Bucket	Current	Target	Gap
Profit	0%	5%	0%
Pay	0%	50%	0%
Tax	0%	15%	0%
Opex	0%	30%	0%

💡 DPC Bookkeeper Insight

Comparing your actual spending against targets highlights immediate leaks. If Opex is high, you're likely overspending on software or rent. If Pay is low, the business isn't serving you.

Break-Even Calculator

Determine the exact panel size needed to cover your fixed costs.

Monthly Fixed Costs ($)

$

Avg. Monthly Fee ($)

$

Variable Cost/Patient ($)

$

Break-Even Panel
0

💡 DPC Bookkeeper Insight

This is your survival number. Every patient above this count is profit. If this number scares you, focus on cutting fixed costs before trying to out-market a bad expense structure.

Staffing Affordability

Calculate break-even for a new hire.

Hourly Rate ($)

$

Hours/Week

🕒

Tax/Benefits Load (%)

%

Avg Fee ($)

$

Patients to Break Even
0

💡 DPC Bookkeeper Insight

Hiring is an investment, not just a cost. Ensure your new hire can free up enough of your time to bring in the required number of new patients to cover their salary.

Burn Rate & Runway

Cash ($)

Revenue ($)

Expenses ($)

Runway
0 Mo

💡 DPC Bookkeeper Insight

Cash is oxygen. In the early days, track this weekly. A 6-month runway is healthy; anything less than 3 months requires immediate revenue triage or capital injection.

Lifetime Value

Fee ($)

Margin (%)

Months

Net LTV
$0

💡 DPC Bookkeeper Insight

This is the ceiling for your acquisition costs. If a patient is worth $3,000, spending $300 to acquire them is a no-brainer. Use this to confidently budget for marketing.

Patient Savings

Current Cost ($)

DPC Fee ($)

Supp. Plan ($)

Annual Savings
$0

💡 DPC Bookkeeper Insight

Use this number in your sales conversations. Showing a patient they save $1,000/year even after paying your fees makes the membership decision purely logical, not emotional.